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Eligibility Note

At this time, HCASB is only open to University of Washington undergraduates who are matriculated – Team Leaders and Participants must be undergraduates registered for the following quarter at the time of Spring Break! If you are ineligible, and are interested in developing your own shadowing experience, feel free to contact us at hcasb@uw.edu for information or advice. There is no GPA requirement. Good luck!

HCASB Participant Experience

Just want to go on the trip? Then apply as a participant! Accepted participants can expect to attend orientation in early March, attend the trip during spring break, and then turn in a reflection essay about their experiences after the trip.

*Although we do our best to consider pre-health interests, HCASB cannot guarantee that all participants will be placed into sites with job-shadowing opportunities of their first choice pre-health interest.

Participant applications open on Sunday, October 12th at 11:59PM and closes on Sunday, December 21st at 11:59PM. A link to the Catalyst application will be available on the homepage of our website. Participant applications undergo rolling admissions, so the earlier you turn in your completed application, the better! Applicants will be notified of their application status and decision by early February.

Want to get more involved?

HCASB is a completely student-run organization. As such, we always welcome students to help us make the trip possible every year! Consider exercising your leadership chops by joining a committee, or developing a site for HCASB as a Team Leader!

Team Leader (Site Development)

Team Leaders are responsible for setting up the trip – including clinics, home stays, volunteering, and other activities. Although it is more work, team leaders have more control over their trip experience as they determine which health professionals to contact. For example, a team leader can choose to focus on setting up just pre-medical shadowing or pre-medical with a mix of pre-dental and pre-pharmacy rotations.

Role: Plan site & lead a team of 4-6 students during the trip
Time Commitment: About 3-5 hrs/wk, from November to March

Responsibilities:

  • Contact clinics & housing
  • Coordinate a volunteer activity
  • Contact lecture speakers
  • Compile participant folders
  • Attend all committee meetings
  • Respond promptly to all emails
  • Preferred: Have a valid driver’s license and insurance and be willing to drive a rental vehicle to and from your site

The Ideal Team Leader:
If you are organized, self-motivated, personable, and would like to hone your leadership skills, this is the perfect position for you! No prior HCASB experience is necessary though applications from past participants and committee members are highly encouraged.

Team Leader applications open on Sunday, October 5th at 11:59PM and closes on Sunday, Nov 9th at 11:59PM. A link to the Catalyst application will be available on the homepage of our website. All Team Leader applications will be considered after the deadline. Interviews will be conducted in mid-November. Applicants will be notified of their application status and decision in late-November. If not accepted, Team Leader applications automatically roll into the Participant application pool.

Application Committee

*Committee members do not have a spot on the HCASB trip. If you’re also interested in going on the trip, please also apply as a Team Leader or Participant.

Role: Read and evaluate applications
Time Commitment: About 2-3hrs/wk in fall quarter, 3-4hrs/wk in winter quarter

  • There will be some casual biweekly meetings where the committee grades together to help reach deadlines efficiently.

Responsibilities:

  • Read participant applications
  • Evaluate essays according to a 5-point scaled rubric
  • Exercise fair and impartial judgment
  • Meet grading deadlines
  • Occasionally meet with committee for group grading sessions

Application Committee Members will be able to:

  • Gain time management and organization skills
  • Learn how to critique writing
  • See the variety of perspectives among applicants
  • Learn what makes a good essay
  • Experience viewing applications from the grader’s point of view

The Ideal Application Committee Member:
If you are organized, have a knack for reading & writing, and work well under time constraints, this is the job for you!

Committee interest applications open on Sunday, October 5th at 11:59PM and closes on Sunday, Nov 9th at 11:59PM. A link to the Catalyst application will be available on the homepage of our website. All committee interest applications will be considered after the deadline. Applicants will be notified of their application status and decision by late-November.

Public Relations Committee

*Committee members do not have a spot on the HCASB trip. If you’re also interested in going on the trip, please also apply as a Team Leader or Participant.

Role: Spread the word about HCASB
Time Commitment: About 2 hrs/wk

  • Heavier time commitment in the fall and after the break
  • Plan on having biweekly meetings in person or via online

Responsibilities:

  • Notify pre-health email listservs of HCASB events and opportunities
  • Coordinate and participate in tabling, classroom announcements, and info sessions
  • Put up flyers
  • Maintain relationships with other pre-health RSOs at UW
  • Maintain contact with media in Seattle, and within the UW campus
  • Use social media to promote HCASB
  • Create evaluation surveys for participants and clinics
  • Each committee member will be responsible for editing the reflection essays of 2-3 sites
  • Design and compile the Reflections Book

Public Relations Committee Members will gain skills in:

  • Public speaking
  • Professionalism
  • Networking
  • Planning
  • Promotion & social media
  • Design

The Ideal Public Relations Committee Member:
If you are creative, have good communication skills, enjoy networking, and public speaking, this is the job for you! Or if you’re shy and would like to break out of your comfort zone, this is an excellent opportunity!

Committee interest applications open on Sunday, October 5th at 11:59PM and closes on Sunday, Nov 9th at 11:59PM. A link to the Catalyst application will be available on the homepage of our website. All committee interest applications will be considered after the deadline. Applicants will be notified of their application status and decision by late-November.

Fundraising Committee

*Committee members do not have a spot on the HCASB trip. If you’re also interested in going on the trip, please also apply as a Team Leader or Participant.

Role: Raise funds to support HCASB
Time Commitment: 1.5 hrs/wk during fall and winter quarter

Responsibilities:

  • Maintain relationships with sponsors
  • Explore new fundraising options
  • Seek donations and new sponsors
  • Design and order T-shirts
  • Collaborate with Orientation Committee to order food and prepare goodie bags for Orientation
  • Plan the HCASB Post-Spring Break Celebration
  • Write and edit fundraising grants

The Ideal Fundraising Committee Member:
If you collaborate well with others, like to network, and work well under time constraints, we would love to have you on board. New members are encouraged! One of our most popular activities that committee members get to participate in is selecting and packing thank you gifts for host families and clinics.

Committee interest applications open on Sunday, October 5th at 11:59PM and closes on Sunday, Nov 9th at 11:59PM. A link to the Catalyst application will be available on the homepage of our website. All committee interest applications will be considered after the deadline. Applicants will be notified of their application status and decision by late-November.

Orientation Committee

*Committee members do not have a spot on the HCASB trip. If you’re also interested in going on the trip, please also apply as a Team Leader or Participant.

Role: Plan and coordinate orientation
Time Commitment:

  • Fall Quarter: 3 meetings prior to Winter Break, about 1 hr/meeting
  • Winter Quarter: About 1-3 hrs/wk. Workload is heavy in the few weeks before Orientation (March 7th, 2015)

Responsibilities:

  • Plan and lead Orientation for all accepted HCASB participants
  • Become familiar with public health information pertinent to a particular underserved population
  • Create and compile participant information packets
  • At Orientation, present about cultural competency and other rural health issues to educate participants about what to expect at their clinics
  • Contact and network with guest speakers (physicians at UWSOM) about rural health and HCASB past participants

The Ideal Orientation Committee Member:
If you enjoy planning major events, working with others, and have an interest in public speaking or improving your public speaking skills, this is the perfect job for you! Both former participants and new members are encouraged to apply!

Committee interest applications open on Sunday, October 5th at 11:59PM and closes on Sunday, Nov 9th at 11:59PM. A link to the Catalyst application will be available on the homepage of our website. All committee interest applications will be considered after the deadline. Applicants will be notified of their application status and decision by late-November.